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How to Auto Forward Emails in Outlook ?

Outlook supports the Auto-Forwarding feature, which forwards the incoming email messages to another email address automatically. You can set up your Outlook emails such that they are passed to a specific email address. Otherwise, you can apply message rules, which will forward only the emails that satisfy the set criteria. Follow the below-mentioned procedure to Auto Forward Emails in Outlook.

Forwarding Email from Outlook.com to another Email Address:

  • Launch the Outlook application on your device. Go to the Web toolbar and select the Settings gear icon.
  • Choose the View all Outlook settings option.
  • In the Settings dialog box, choose Mail->Forwarding.
  • Select the Enable forwarding checkbox.
  • Type the email address to which the email messages are to be forwarded.
  • Select the Keep a copy of forwarded messages checkbox to have a copy of your emails in Outlook.
  • In the top-right corner of your screen, click the Save button.
Auto Forward Emails in Outlook

Forwarding only Specific Emails using a Rule in Outlook.com:

To create a rule in Outlook that forwards only particular messages (according to multiple criteria) to an email address, use these steps:

  • In Outlook, choose Settings. Next, select the View all Outlook settings option.
  • Choose Mail. Now, select the Rules option.
  • Click the Add a new rule option.
  • Create a descriptive name for the new rule. Choose a name that makes it easy for you to remember how exactly the rule is used.
  • From the Add a condition drop-down menu, specify how you would like to forward your emails:
  • Has attachment: To send all the emails as attachments.
  • From: To forward emails from a particular sender.
  • Importance: To forwarding emails that are marked with high importance.
  • Remember that all the conditions have to be met with for an email to be forwarded.
  • Now, specify the format under Add an action drop-down menu.
  • To forward the messages as an email, click the Forward to option.
  • Opt Forward as attachment to forward emails as unmodified attachments.
  • Type the email address to which you want to automatically send the new messages that match the rule.
  • Note: In case you wish to forward your email to multiple recipients, specify more than one email address.

If you want to exclude emails matching specific criteria:

  • Choose the Add an exception option.
  • From Select one drop-down list, choose the desired condition.
  • Click the Select an option drop-down arrow. From the list of options, choose the desired option. For example, select Private for excluding messages that are marked as private.
  • Click the Save button to apply the changes.

To Setup Auto Forward Emails in Outlook, contact our technical team by clicking the call button displayed on this screen.

Emails Matching Specific Criteria