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How To Sync Outlook 2013 with Gmail?

The Microsoft Outlook 2013 application can be synced with your Gmail account manually.

IMAP or POP feature Enabling

  • Before adding your Gmail account to the Microsoft Outlook 2013 application, enable the IMAP or POP feature.
  • On your default web browser, open the login page of the Gmail account.
  • Type the correct email address and password of the Gmail account in the Username and Password fields, respectively.
  • Once you click the Sign In button, you can access the Gmail account from the web browser.
  • After clicking the Setup icon at the top-right corner, select the Settings option.
  • Now, click the Forwarding and POP/IMAP tab in the Settings window.
  • If you want to enable the POP feature, go to the POP Download section and click the radio button beside the ‘Enable POP for all mail (even mail that’s already been downloaded)’ or ‘Enable POP for mail that arrives from now on’ option.
  • If you need to enable IMAP, navigate to the IMAP Access section and click the radio button beside the Enable IMAP option.
  • Give a click on the Save Changes button to apply these settings.

Gmail Account Configuration

  • On the desktop of your Windows 7 computer, right-click the Outlook 2013 icon and select the Open option.
  • This will launch the main interface of the Microsoft Outlook 2013 application on your Windows 7 computer.
  • To manually add the Gmail account, select ‘Manual setup or additional server types’ option followed by the Next option.
  • As soon as the Choose Service dialog box opens, select the POP or IMAP option and click the Next button.
  • Now, the POP and IMAP Account Settings dialog window displays on the screen.
  • Go to the User Information, enter your name and Gmail account’s email address in the Your Name and Email Address fields, respectively.
  • Fill the Account Type, Incoming Mail Server, and Outgoing Mail Server fields with the following information.
  • Choose either the POP3 or IMAP protocol from the Account Type drop-down list.
    • Hostname for POP3 - pop.gmail.com
    • Hostname for IMAP - imap.gmail.com
  • The hostname for the outgoing mail server (SMTP) is smtp.gmail.com.
  • Enter your display name in the User Name field and type the Gmail account’s password in the Password field.
  • If you need to save this password, select the checkbox beside the Remember Password option.
  • Go to the Deliver New Messages section and select the radio button beside the New Outlook Data File option.
  • After selecting the ‘Automatically test account settings when Next is clicked’ option, click the More Settings button.
gmail-account-configuration
  • You will see the Internet Email Settings dialog box on the screen.
  • Go to the Outgoing Server tab and select My outgoing server (SMTP) requires authentication -> Use the same incoming mail server settings.
  • Navigate to the Advanced tab, type the 995 (POP3) or 993 (IMAP) port in the Incoming Server field, and select the ‘This server requires an encrypted connection (SSL)’ checkbox.
  • The default port for the outgoing server is 587 (TLS) or 465 (SSL).
  • Type either 587 or 465 in the Outgoing Server (SMTP) field.
  • Make sure to select the corresponding SSL or TLS protocol from the ‘Use the following type of encrypted connection’ drop-down list.
  • To save all these incoming and outgoing server settings, click the OK button in the Internet Email Settings dialog box.
  • Once you click the Next button in the POP and IMAP Account Settings dialog box, the Microsoft Outlook 2013 application checks the Gmail account.
  • When you see the ‘You’re all set’ message on the screen, click the Finish button.