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Solved: Outlook Signature Loses Formatting Issue

An email signature is a combination of text, image, logo, electronic business card, etc. You can create your own email signature based on your desire and use it while sending an email. In Outlook, creating and adding a signature is quite easy. But, some users have encountered an issue while using it. This article explains how to fix the Outlook signature loses formatting

Outlook Signature Loses Formatting

Choosing The Signature Format:

Initially, check whether you have selected the format type correctly. To do so, follow the below instructions.

  • Step 1:Go to Settings.
  • Step 2:Click on the Message Options tab.
  • Step 3:Navigate to the Format group section.
  • Step 4:Choose your signature format type from the list.
  • Step 5:Click on the Save button.

Now, try to compose a new message or try to send a reply message and check whether the signature is displayed correctly. If not, try to re-add the signature. To do so, compose a new message. Click on the Horizontal dots. Select the Insert signature option. Choose your message from the list. Finally, click on the Send button.

For HTML Signatures:

If you have created an HTML signature, then follow the below instructions to resolve it.

  • Step 1:Open the HTML file and check whether the signature is created correctly. 
  • Step 2:Now, open the HTML signature file in your computer’s web browser.
  • Step 3:Update the HTML signature file in the text editor.
  • Step 4:After doing it, click and drag the signature file directly to the browser.
  • Step 5:Now, open the Outlook Email Signature Editor window.
  • Step 6:Highlight and right-click on the HTML file in the browser.
  • Step 7:Choose the Select All option.
  • Step 8:Now, simply drag the file to the Outlook Email Signature Editor window.
  • Step 9:Click on the Save button.
  • Step 10:Now, send a new email message with the signature.

If the Outlook signature loses formatting, click on the Call button contact our technical experts.