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How To Set Away Message In Outlook?

Microsoft Outlook allows you to know how to set away message in Outlook to reply to the email recipients automatically.

How To Set Away Message In Outlook

You can do this in two methods, as mentioned below.

  • Step 1:Using the Automatic Replies feature
  • Step 2:Using rules to send out an out of office message

Method 1: Using the Automatic Replies feature

  • Step 1:On your Windows computer, launch the Microsoft Outlook and click the File menu at the top-left corner.
  • Step 2:Click Info from the left-side panel and select the Automatic Replies (Out of Office) option.
  • Step 3:If you are using Outlook 2007, click the Tools menu and select the Out of Office Assistant option.
  • Step 4:In the Automatic Replies dialog box, select Send automatic replies.
  • Step 5:Click the Inside My Organization tab and enter the message you wish to send to your recipients while you are out of office.
  • Step 6:If you are sending the automatic replies to the recipients outside your organization, choose My contacts only.
  • Step 7:After entering the message, click OK to save the settings.

Method 2: Using rules to send out an out of office message

  • Step 1:Launch Microsoft Outlook and create a new email message.
  • Step 2:Fill in the subject and message body of your email template.
  • Step 3:After creating the email template, click File and then select Save As.
  • Step 4:Name your template and select Outlook in the Save as type drop-down menu.
  • Step 5:Next, click the File menu at the top left corner and select Manage Rules & Alerts.
  • Step 6:Move on to the Email Rules tab and select New Rule.
  • Step 7:Click Apply rule on messages I receive beneath Start from a blank rule and click Next.
  • Step 8:Select Yes when you are asked to confirm the rule for all messages.
  • Step 9:Choose the reply using a specific template option for both the steps.
  • Step 10:Select the User Templates in File System option in the Select a Reply Template box available at the top of the Look In dialog box.
  • Step 11:Choose the created template and click Open  Next.
  • Step 12:Give a rule name and select Finish.
  • Step 13:To enable the created rule, click File  Manage Rules & Alerts.
  • Step 14:Click the Email Rules tab in the Rules and Alerts dialog box.
  • Step 15:Choose the created rule and click OK to send automatic replies to your recipients on Outlook.

Now, you know how to set away message in Outlook.